University of Illinois

College of Medicine at Urbana-Champaign

  Internal Medicine Residency Program

  Program Policy

Purpose:          To outline the guidelines and procedures for away elective rotations.

Policy:            

An elective is defined as an educational experience approved for inclusion in the program curriculum and selected by the resident in consultation with the program director or designee; an away elective rotation is done at an institution other than the sponsoring or affiliated institutions of the residency program. Requests for such rotations must be submitted in writing at least sixty (60) days prior to the rotation start date to provide sufficient time for processing and required program approval, and to ensure proper reporting, e.g. Medicare and Medicaid reimbursement.  

Procedures:

When scheduled for an away elective rotation, arrangements are the responsibility of the resident. Arrangements must be confirmed in writing for approval. If arrangements are not complete, the resident will be assigned a rotation of the Program Director’s choice and may lose the elective time. 

Residents must complete an elective request form to include the subspecialty rotation name, the supervising attending, and complete mailing address, contact information, and email address. Two weeks prior to the rotation, the resident must submit an approved curriculum and a confirmed schedule in writing from the supervising physician. The date-specific schedule must include half-day assignments for Monday through Friday of each elective rotation day.

The Program office will prompt eligible residents 90 days prior to the start of the academic year regarding policy of elective approvals.

Methods:         

Step 1:	Read IMRP Policy. Choose your elective.
Step 2:	Contact site for supervising attending. Obtain email or written agreement of attending to teach, supervise and evaluate. Obtain written curriculum. If no written curriculum, resident must write brief education plan Contact IMRP office with completed elective form for approval.
Step 3:	Upon written documentation completion, IMRP office will confirm with supervising physician

Away Elective Rotations

The Program is supportive of those residents interested in training at an away elective rotation.  IMRP will provide a letter of good standing and guarantee of salary, benefits, and health insurance. It is the resident’s responsibility to determine and complete temporary medical licensure requirements. University Risk Management is notified to provide a certificate of professional liability insurance coverage.  No less than two weeks prior to departure, the resident must confirm with IMRP that all arrangements are completed, including a phone number where the resident can be reached during regular business hours.

Link to Away Elective Form

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Internal Medicine Residency Program

LETTER OF AGREEMENT

Away Elective Rotations at External Institution(s)

            This agreement between the Internal Medicine Residency Program, University of Illinois College of Medicine at Urbana-Champaign (UICOM-UC) and «Site» establishes the relationship required which will permit «ResidentName» to participate in a rotation in «Rotation» at the participating institution from «RotationDates».

            Both parties agree to the following provisions:

1. The above-named resident is in good standing with the Internal Medicine Residency Program (IMRP) UICOM-UC and this agreement documents programmatic approval for participation in an away elective rotation.   
2. The official or faculty who will assume administrative, educational and supervisory responsibility for the resident(s) during their rotation at the participating institution is.  This physician agrees to evaluate the resident according to Internal Medicine Residency Program UICOM-UC policy.
3.  The educational goals and objectives for this rotation in the participating institution will be submitted to the Internal Medicine Residency Program office.
4. The salary, benefits, and medical liability premiums for resident(s) will be provided by Internal Medicine Residency Program UICOM-UC.
5. The participating institution, through the individual identified in (2) above shall ensure that resident(s) are supervised in accordance with Accreditation Council on Graduate Medical Education (ACGME) requirements during the rotation in the participating institution.  This identified individual shall evaluate resident performance according to Internal Medicine Residency Program UICOM-UC program policy.
6. The policies and procedures which govern the residents' education while rotating to the participating institution are those of Internal Medicine Residency Program UICOM-UC.  All such policies and procedures shall comply with ACGME requirements.
7. Disciplinary actions shall follow Internal Medicine Residency Program UICOM-UC policy for resident progress, reappointment and disciplinary actions.

  Approval of IMRP UICOM-UC:                                            

  
Robert M. Healy, MD, FACP              Date                            

Approval of Clinical Site: _____________________________

 
Program Director                                Date        

  
Supervising Physician                                Date