Observership Details

Observership Requirements Overview

Accepting Observership Applications a week after Match Day!

Step #1:

For inquiries on our Psychiatry Observership, please contact Jocelyn Ward, Program Coordinator at or 217-383-4846/365-5031 and e-mail the following documents for review/consideration for observership candidacy by our Department Chair, Program Director and/or Observership Program Director:

  • Curriculum Vitae (CV)
  • Letters of recommendation (1-3)
  • References (3)
  • Board Scores, Class standing
  • Personal Statement
  • Photo

*Please check out our Observership Available Dates to select your preference:

*2018 Observership Available Dates – 1 Observer for each rotation

(Dates Subject to Change Yearly)

Rotation# 1

Rotation# 2

Rotation# 3

Rotation# 4

April 2 - April 27

May 1 - May 29

June 4 - June 29

August 6 - August 31


IMPORTANT NOTE:  There is no monetary compensation for this experience; all related expenses, including travel, lodging and meals are at the discretion of the Observership Participant. Additionally, Letters of Recommendation from this Observership cannot be requested by the observer, only offered by the preceptor. Please also note that the Observership does not guarantee an interview to our Psychiatry Residency Program.

Step #2: Letter of Acceptance/Agreement will be sent to the candidate for his/her signature once his/her documents are reviewed and approved. Acceptance may require a phone interview.

Step #3: Upon receiving the signed Letter of Acceptance from the approved candidate, Program Coordinator, Jocelyn Ward will then e-mail the candidate’s signed letter of acceptance to each rotation sites. The following documents will be required from the candidate by each rotation sites. It is the responsibility of the Observer to complete and submit their information application to each of the following rotation site after they have received their Letter of Offer for Observership. Please also note our Observership Policy.

Carle Foundation Hospital Requirements

It is the responsibility of the Observer to complete and submit their information application to under the “Job Shadow” tab after they have received their Letter of Offer for Observship:

  • State Issued/School ID or Passport
  • Immunization Records: (MMR, Varicella, 2-Step TB test within the year of observation), FLU shot if observation is between 12/1 – 05/31
  • Compliance Learning Module: (In-Person/Online)
  • Online Background check ($35 - $40)


Demario Turner, M.P.A., M.B.A.

Contingent Labor/Volunteer Assistant

Human Resources – Volunteer Services

611 W. Park Street | Urbana, IL 61801

North Clinic West 1 Auxiliary/Volunteer Services 102

(217) 383-4653 | fax (217) 326-1588 | |


Carle Badge Pickup Hours:


Monday:  9:00am – 11:00am
Wednesday: 2:30pm – 4:30pm
Friday: 12:00pm – 1:00pm

First Day of Observership:

  • Observer reports to Carle Volunteer Services for introduction meeting
  • Review of Compliance Requirements
  • Badging
  • Meet with Dr. Gersh for Orientation to Program

OSF HealthCare Heart of Mary Medical Center Requirements

The approved candidate will read, complete and signed the OSF HealthCare Policy on Job Shadowers and Observers Not Covered Under Clinical Affiliation Agreement, Application/Approval Form, Waiver of Liability and Confidentiality Agreement and send [via email] the signed documents together with the following information to Rebecca Collins.


Job Shadowers and Observers

Health file, including current TB, MMR, Varicella, Hep B and flu vaccination to be sent with the signed Policy/Agreement

Trula Rebecca Collins-Kirby, CPCS

Medical Staff Assistant

OSF HealthCare Heart of Mary Medical Center

1400 West Park Street | Urbana, IL 61801

Office: 217.337.2270 | Fax: 217.337.2864


The Pavilion Requirements

Observers have to sign Confidentiality Form and send [via email] or in person to Laurie.


HIPAA Confidentiality Statement

Laurie Crabtree M.S.

Director of Human Resources

The Pavilion Behavioral Health System

809 West Church Street

Champaign, IL 61820

217-373-1755 direct line

217-373-1463 fax

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